Policy No. SP01 Version 1
Ratified by the Board of Trustees Date 5th September 2019 Date for review: September 2020
Please see Appendix 1 for General Information
Please see Appendix 2 for the Policy Statement
Please see Appendix 3 for Contact Details
Disclosures to a trustee or official of the EBC Trust
Step 1: If a trustee or official of the EBC Trust, in the exercise of their role as a trustee or official, receives an allegation of abuse relating to a child or an adult at risk, they must report this to the safeguarding lead (or any deputy) of the monastery of which the alleged perpetrator is or was a member, and to the Abbot President. If the alleged perpetrator does not reside in a monastery, they should report the allegation to the Abbot President. If the Abbot President cannot be contacted, they should report it to the Secretary of the Congregation.
Step 2: The Abbot President or the Secretary of the Congregation must liaise with the relevant safeguarding coordinator for the monastery where the alleged perpetrator is or was a member, in order to make a referral to the statutory authorities (police and social care, as appropriate), as well as any other relevant monastery. In all cases, if the safeguarding lead, Abbot President or the Secretary of the Congregation consider that a child or adult is at immediate risk of harm, then a referral must be made directly to the police and the local authority designated safeguarding officer (LADO), and the safeguarding coordinator must be informed as soon as possible afterwards.
Step 3: A written record of concerns and the actions taken to respond must be kept and shared with the safeguarding lead of the relevant monastery/monasteries, the safeguarding coordinator(s) of the relevant monastery/monasteries, and the Abbot President or the Secretary of Congregation as the case may be, within 24 hours.
If concerns relate to the Abbot President, this must be reported to the First Assistant. In those circumstances references to the Abbot President under ‘Step 2’ and ‘Step 3’ above should be read as references to the First Assistant. Thereafter, the First Assistant will ensure that the concerns are dealt with in accordance with the national procedures on responding to allegations: https://www.csas.uk.net/wp/wp-content/uploads/2018... any other relevant part of the national procedures manual, as well as applicable safeguarding statements issued by the Holy See.
Meeting with Survivors
If the Abbot President receives a request from a survivor for a meeting, he will agree to meet them. He will listen to the survivor with care, take their concerns seriously and engage with them to assess what action he can take to address their needs. If disclosures are made which have not previously been disclosed to the police and LADO, the Abbot President will seek the survivor’s consent to refer the disclosure(s) to the statutory authorities in accordance with the process set out above, save that where the survivor is an adult at risk or child, the Abbot President will do so himself without the need for consent. In circumstances where it is not possible or appropriate for the Abbot President to meet (for example, because of ill-health or overseas, visitation or safeguarding commitments, or a risk of prejudice to an investigation, contemplated investigation, or other proceedings), the Abbot President should arrange for a suitable person to meet with the survivor in his place. The suitable person will be granted delegated authority to assess what action can be taken to address their needs.
Supporting and Encouraging Superiors of EBC Monasteries
If the Abbot President receives a request for support and encouragement from a Superior of an EBC Monastery, or a group of Superiors, in connection with a safeguarding issue he will listen to their description of the issue and help them to consider their options in relation to which agencies to approach and, if a survivor is involved, how that survivor might be supported.
The Constitutions of the English Benedictine Congregation (EBC) give the Abbot President a continuing role in safeguarding arrangements across the monasteries of the EBC. To facilitate this continuing role, he will:
· Require each monastery to engage in an accreditation process with independent experts, currently Praesidium. The Abbot President will receive copies of the accreditation reports.
· Require each Superior to send him copies of all safeguarding plans for monks and others associated with their monastery.
A Congregation-wide framework for the admission of new members is currently being developed. It will include processes which will support the safeguarding of children and vulnerable adults.
Managing allegations against trustees, officials or volunteers
Allegations of abuse by anyone in the course of their work for the EBC Trust will be reported to the Abbot President, or the First Assistant if the allegations are against the Abbot President. The Abbot President or First Assistant will refer allegations of abuse in accordance with the process set out above.
Storage, Recording and information sharing
The EBC Trust will follow the national procedures on recording given at https://www.csas.uk.net/wp-content/uploads/2018/08...
The EBC Trust will follow the national guidance on safer use of technology: https://www.csas.uk.net/wp-content/uploads/2018/05...
The EBC Trust also observes UK data protection law and has a policy dealing with data relating to allegations of abuse.
· The electronic devices used by the Abbot President, the First Assistant, and the Secretary of the Congregation are password protected and encrypted and their data is stored securely.
· Those working for the EBC Trust will never use personal social media accounts, phone numbers or email addresses to contact children or young people, or adults who lack capacity to give their consent.
· Any discovery of inappropriate use (including of a nature giving rise to safeguarding issues) of social networking sites, computers, the internet generally, email or texting will be reported to the Abbot President or the First Assistant.
· Access to online forums under the auspices of the EBC Trust will be restricted. Online forum content will be monitored.
· Users of email and SMS will be mindful of the risk of such communications not reaching the intended recipient and of sending information without appropriate security.
· Where appropriate, email addresses will be placed in the BCC field to prevent a data breach.
Training, Supervision and Support
All trustees, officials and volunteers of the EBC Trust are members of monasteries which provide training, supervision and support to a level appropriate for each member’s role and responsibility.
At this time the EBC Trust does not employ anyone. If it were to do so, or if it were to appoint any volunteers, it would do so using the national safer recruitment policies and procedures: https://www.csas.uk.net/wp-content/uploads/2018/08...
The EBC Trust will review this policy annually.
The EBC Trust
The EBC Trust is a charity established and governed by a Trust Deed dated 7 October 1987. It is registered with the Charity Commission under the reference number 297880. The Chair of the Charity is the Abbot President of the EBC. He is elected by the General Chapter of the EBC to serve for a four-year term. The trustees are appointed by the Abbot President with the Executive function being performed by the Congregational Bursar who is the Secretary and Treasurer to the EBC Trust. The Congregational Bursar is elected by the General Chapter to serve for a four-year term.
Objectives and Activities
The EBC Trust supports and encourages the monastic communities which constitute the EBC. In accordance with its Constitutions, the EBC acts in such a way that the freedom of each monastery to make its own decisions about its life and work, is preserved: the EBC exists in order to promote the good of all the monasteries, not to exercise control over them.
Purpose and Scope
This policy applies to the board of trustees and the officials of the EBC when they are exercising their respective roles of Procurator General, Formation Consultor, Canonical Consultor, Congregational Bursar and Congregational Secretary. It also applies to volunteers of the EBC Trust.
The purpose of this policy is to provide those working on behalf of the EBC Trust with the overarching principles that guide our approach to safeguarding and child protection.
We are committed to promoting equality, valuing diversity and working inclusively across the EBC Trust. We uphold these principles in our behaviours and practises towards everybody who works for our organisation. We oppose all forms of discrimination and intolerance in our work and we have a zero tolerance approach to bullying, harassment and victimisation. We will not tolerate discrimination against those who work within or use our organisation and have one or more the protected characteristics, namely: age; disability; gender; gender reassignment; marriage and civil partnership; race; religion or belief; sexual orientation; pregnancy and maternity.
Every human being has a value which we acknowledge as coming directly from God's creation of male and female in his own image and likeness. We believe therefore that all people should be valued, supported and protected from harm. We recognise the personal dignity and rights of vulnerable people towards whom the Church has a special responsibility.
The EBC Trust will undertake appropriate steps to maintain a safe environment for all, by practising fully and positively Christ's Ministry towards children, young people and adults and responding sensitively and compassionately to their needs in order to help keep them safe from harm. This is demonstrated by the provision of carefully planned activities for children, young people and adults, caring for those hurt by abuse and managing those who have caused harm.
The EBC Trust is committed to safeguarding as an integral part of the life and ministry of the Church and affirms a ‘One Church’ approach to safeguarding children, young people and adults at risk through the promotion of a sustained culture of constant vigilance. The 'best interests' or 'paramount chief principle', which underpins and is enshrined in child and adult protection legislation, shall be the primary consideration in all matters of safeguarding.
The following expressions of principles and values have been adopted by the EBC Trust and underpin its response and actions under this policy and procedure.
Key Principles Regarding Children at Risk
The EBC Trust believes that a child or young person should never experience abuse of any kind. We have a responsibility to keep them safe. Safeguarding and promoting the welfare of children is everyone’s responsibility, including ours.
All trustees, officials and volunteers of the EBC Trust have a responsibility to act and intervene when it appears that children need to be made safe from harm, whether the risk of harm is Neglect, Sexual Abuse, Physical Abuse or Emotional Abuse.
The EBC Trust will act in an open, transparent and accountable way in working in partnership with Children's Social Care Services, the Police, Health Agencies, Probation Providers and other agencies to safeguard children and assist in bringing to justice anyone acting in the name of the EBC Trust who has committed an offence against a child.
Anyone who brings concerns or allegations to the notice of the EBC Trust will be responded to sensitively, respectfully and seriously. All concerns and allegations will be dealt with within the national procedures and in a timely manner.
The EBC Trust is fully committed to acting within the guidance as set out in Working Together to Safeguard Children 2018 Keeping Children Safe in Education 2018, and recognises value of working in partnership with other agencies and not acting alone. This includes playing a role in identifying concerns early on and preventing them from escalating; cooperation, collaboration and timely sharing of appropriate information with relevant organisations and agencies; keeping good records and taking prompt action.
Pastoral care will be made available to children and their families and to other relevant people where there have been concerns and allegations of some form of harm or maltreatment of a child.
Key Principles Regarding Adults at Risk
The EBC Trust will:
· Work actively and constructively within the framework set out in the Care Act 2014 and Social Services and Well-being Act (Wales) 2014, and with associated statutory and good practice guidance.
· Actively promote the empowerment and well-being of adults;
· Recognise that everyone has the right to live their life free from violence, fear and abuse;
· Recognise that adults have the right to be protected from harm and exploitation;
· Recognise that adults have the right to independence that involves a degree of risk; and
· Act in an open, transparent and accountable way in working in partnership with Adult Social Care Services, the Police, Health Agencies, Probation Providers and other agencies to safeguard adults and assist in bringing to justice anyone acting in the name of the Church who has committed an offence against an adult.
This policy has been drawn up on the basis of law and guidance that seeks to protect children, namely:
· Children Act 1989
· United Convention of the Rights of the Child 1991
· General Data Protection Regulation(EU) 2016/679
· Human Rights Act 1998
· Sexual Offences Act 2003
· Children Act 2004
· Safeguarding Vulnerable Groups Act 2006
· Protection of Freedoms Act 2012
· Children and Families Act 2014
· Special Educational Needs and Disability (SEND) code of practice for 0 to 25 years: Statutory guidance 2014
· Information sharing: Advice for practitioners providing safeguarding services to children, young people, parents and carers 2015
· Working together to safeguard children: A guide to interagency working to safeguard and promote the welfare of children 2018
· Keeping Children Safe in Education 2018
The Abbot President
Abbot Christopher Jamison OSB
Tel. 0118 207 3021
The First Assistant
Abbot Geoffrey Scott OSB
Tel. 0118 971 2271
The Secretary of the Congregation
Fr. Francis Straw OSB
Tel. 01364 645560
Designated Safeguarding Leads:
Ampleforth College Designated Safeguarding Lead
Tel. 01364 645594
Abbess Davina Sharp
Abbess Paula Fairlie
Fr. Finbar Kealy
0118 971 5399
Tel. 01761 235105
Fr. Timothy Gorham
020 8862 2177
Geraldine Allen (Safeguarding Contact)
020 7798 9350
Sr. Josephine Parkinson
01347 868 900
Fr. Aidan Murray
Tel. 01342 710225
CSAS firstname.lastname@example.orgPhone 020 7901 1920 Mon – Fri 9 – 5
Referral can be made online:
Child Line FREEPHONE 0800 1111
NSPCC Child Protection Helpline:
FREEPHONE 0808 800 5000
FREETEXT 0800 056 0566